Chambers applications during COVID-19

Supreme Court

You can apply for a chambers hearing by phone conference if you estimate your matter will take two hours or less. Follow this process as of July 13, 2020, until further notice.

New application or response, or reset an adjourned application

If you are the applicant

  • Complete a Notice of Application (Form F31)
  • In the registry field on page 1 of the form, choose one of the following locations as the place of hearing.
    • Chilliwack
    • Kamloops
    • Kelowna
    • Nanaimo
    • New Westminster
    • Prince George
    • Vancouver
    • Vernon
    • Victoria
    • Williams Lake
  • In the TAKE NOTICE field, type the name and address of the registry and “by telephone”.
  • Include your mailing address and an email address and telephone number where the registry can contact you to confirm telephone conferencing information.
  • File the Notice of Application and every affidavit and other document that you will refer to at the hearing and that hasn't already been filed and served in the case.
  • Serve all the filed documents on the other person.
Supreme Court registries are open and accepting filings in person. The court still prefers that you e-file documents using Court Services Online, or file by email, mail, or fax (to fax filing registries). 

If you are the respondent and you want to respond

  • File an Application Response (Form F32)
  • Include your mailing address and an email address and telephone number where the registry can contact you to confirm telephone conferencing information.
  • File the modified Application Response and every affidavit and other document that will be referred to at the hearing and that hasn't already been filed and served in the case.
  • Serve all the filed documents on the other person.
Supreme Court registries are open and accepting filings in person. The court still prefers that you e-file documents using Court Services Online, or file by email, mail, or fax (to fax filing registries). 

If your application was adjourned and you want to reset it

If your application of less than two hours was set for hearing at one of the locations listed above, and that hearing was adjourned because of COVID-19, you can reset your application.

  • File a Requisition (Form F17) setting out the date and time of the hearing.
  • Serve a copy of the filed Requisition on the other person at least two business days before the date set for the hearing.
  • Include your mailing address and an email address and telephone number where the registry can contact you to confirm telephone conferencing information.
Supreme Court registries are open and accepting filings in person. The court still prefers that you e-file documents using Court Services Online, or file by email, mail, or fax (to fax filing registries). 
You don't need to file a new Notice of Application or Application Response, but you must follow the procedures set out below.

Application record

  • If you are the applicant, make an application record, as described in Step 5 of the guide: Change a family order in Supreme Court if you can't both agree. Please note the following changes:
    • You may include copies of case law and other authorities that you will rely on at the hearing.
    • The external cover page must include contact information (email preferred) for you and the other person where the registry can contact you to confirm telephone conferencing information.
    • If you submit a draft order in the application record, include a backing sheet with it. A backing sheet is a separate piece of paper that shows your name and mailing address so the court knows who to mail the signed order to.
  • File your application record at the registry, and serve the application record index on the other person, as described in Step 6 of the guide: Change a family order in Supreme Court if you can't both agree. Please note the following changes:
    • The court staff won’t return the application record to you after the hearing. They'll securely destroy it.
    • If your new hearing is adjourned, the registry will hold the application record for up to 10 business days. If you don't file a Requisition to reset the adjourned application within 10 business days, the court will securely destroy the application record.
If you don’t provide an application record to the registry within the specified time, the court will take your application off the chambers list. If you miss the deadline to file your application record, you must file a requisition to reset your hearing date.

Chambers hearings

  • At least one day before the hearing date, the registry emails both of you to confirm the hearing date and time. This email includes instructions for how to join the telephone conference and what time you must check in with the court clerk.
  • Check in with the court clerk when you call in to the telephone conference. Check-in time begins at 9 am unless the hearing confirmation email says otherwise.
  • After you’ve spoken to the court clerk, mute your microphone and stay in the telephone conference until your matter is called and heard. Refer to the instructions provided in the hearing confirmation email.
The Policy on Use of Electronic Devices in Courtrooms applies to applications heard by telephone. You must not record your telephone conference.
Don't go over the time estimate for your hearing. You may have to pay money to the court if you do.